Ashtead Peace Memorial Hall ‘Where Ashtead Meets’ Tel. 01372 272921


Ashtead Peace Memorial Hall

Description of Building or Area  

  This risk assessment is based on the existing assessments prepared by the Trustees and is intended to inform users of the Hall to enable them to meet their own legal obligations.

Village Hall - brick built with tiled roof, comprising, main hall with stage, two smaller halls, four toilets, one disabled toilet, small office, kitchen (with industrial standard fittings), servery (about to be refurbished), storage areas (both internal and external), bar area, lobby area.


Mrs Jane Hiley


 Date of approval:

21 October 2021


Mr JP Fensham

 Approved by:

All Trustees

Trustee responsible for maintenance

 Mr Derek Harwood

 Date for next annual review

October 2022


List significant hazards and potential consequences

List group(s) of people who are at risk from the hazard

 Evaluate the control measures that are already in place or are being done to reduce the likelihood of harm or to make the harm less serious (baseline)

Current Risk Rating

 Evaluate remaining risk and decide what further action is needed to control the risk.

Residual Risk Rating  


Slips and trips and falls

Users and visitors may be injured if they trip over uneven floors, objects, fall down steps, or slip on spillages etc.

 General good house-keeping is carried out by caretakers regularly with annual deep cleaning.

Carpets and floor coverings properly secured and treads in good order.

All areas well lit, including stairs and banisters.

All walkways (staff and user) kept clear (eg nothing stored in walkways).

Deliveries stored immediately in correct places.

Trailing leads or cables should be avoided (by using better sited sockets) or cables to be protected.

First aid boxes available.

Incident book maintained by caretaker.


 User must sign hire agreement.

Under APMH Terms and Conditions User must be aware of the terms and conditions of hire and their responsibilities and have agreed to abide by them.

Trailing leads or cables should be avoided (by using better sited sockets) or cables to be protected.

User to immediately clear up spillages or breakages, and, if extensive, report them to caretaker.

User to clean areas used before leaving the premises.

User to remove all unused foodstuffs.



Working at height

Falls from any height can cause bruising, fractures and death

 APMH has a Policy Document to be adhered to

Stable platforms are available for storing items on high shelves.

Appropriate stepladder available for use if necessary.

Check that stepladders and platforms are appropriate for the task.

Ladders inspected for safety purposes on an annual basis.

Use of step ladders is restricted to those who have undergone appropriate training.


 Users to request caretaker to assist whenever using ladders.

Stepladders are only to be used by those with appropriate





If trapped, staff and users of APMH could suffer fatal injuries from smoke inhalation and/or burns.

A fire risk assessment, reviewed annually, has been completed, and fire safety measures are in place.

Regular checks are carried out to ensure escape routes, fire exit doors, and access to fire extinguishers, are not obstructed.

Fire safety checks/tests recorded.

Fire extinguisher testing carried out annually.

Heat and smoke alarms are in place and regularly tested.

Curtains are all flame retardant


Under APMH Terms and Conditions, the User must appoint a Fire Marshall and to take responsibility for the safety of persons at their event.

The Fire Marshall must make themselves familiar with the escape routes and safety procedures.

Users should ensure that escape routes are kept free of        obstructions.



Electrical equipment

 Users could be electrocuted from faulty equipment and suffer burns or death.


All APMH equipment assessed before purchase as to suitability for task.

All new equipment checked before first use to ensure there are no faults and parts are secure.

Caretaker is trained in use of equipment where necessary.

All hall equipment is regularly PAT tested.

Defective equipment taken out of use and either repaired or disposed of.

Caretaker must make sure that User knows where the fuse box is and how to switch supply off in the event of an emergency.  


Any equipment brought into APMH by User must be fit for purpose,

User should immediately report, to the caretaker, any defects in      APMH equipment.



Gas equipment and supply

Misuse of gas can cause burns, asphyxiation or death

Gas supply is restricted to kitchen ovens and boilers only.

Gas equipment and supply is checked twice annually.

A safety valve system is in place which needs to be activated before gas can be used.

There is a stop tap located remotely from the kitchen equipment.

The kitchen door is automatically closed     whenever the heat or smoke alarms are    activated, and at night.


Users must consult caretaker before using gas supply.

Users must ensure gas is switched off after use.

See photos as Appendix 1 of this document.




Users risk skin irritation or eye damage from direct contact with cleaning chemicals. Vapour from cleaning chemicals may cause breathing problems.

Cleaning is carried out regularly by APMH staff using suitable materials.

Cleaning materials safely stored.  



  User is responsible for basic tidying after use of the premises and removal of all rubbish and items brought in for the event.

User must report any major spillages, breakages or cleaning requirements to the caretaker.

Cleaning equipment can be made available on request to the caretaker.



Kitchen equipment

 Users could suffer burns or other injury from misuse or faulty equipment

Kitchen equipment is only to be used by suitably qualified persons.

Kitchen and servery are equipped with modern equipment maintained to a high standard.

Equipment should only be used in accordance with manufacturer's instructions.

Kitchen equipment is deep cleaned annually.


User must ensure that anyone using the kitchen equipment is suitably qualified.

Manufacturer’s instructions are available and if in doubt caretaker may be consulted.


See photos as Appendix 1 of this document for the use of gas and ventilation equipment.




Misuse of alcohol danger of illness

The bar is not to be used except by the Licensee or appointed representatives, and must be booked at the time of booking the premises.


Bar is kept locked and is secured with a grill to stop casual access.



Water systems (legionella)

Users of APMH could suffer from ill health due to poorly maintained water systems. Fatalities could occur where a person has higher susceptibility to infection

Legionella survey carried out by UKAS competent contractor.

All toilets and basins are checked regularly for cleanliness.

All water is sourced directly from the main supply.




Manual Handling

 Accidents, such as back injury.

Wheeled trollies are available for moving heavy equipment around.


 Users should not lift heavy objects unless comfortable in doing so, and, wherever possible, lift items with assistance rather than alone.



Food safety

 Users could suffer from upset stomachs or food poisoning.

Separate facilities for hand washing are provided in kitchen and servery.

Only paper towels and new J-cloths are provided.

No animals (including assistance dogs) are permitted in kitchen or servery.


User is familiar with normal standards of food hygiene.

User is familiar with the kitchen equipment.

User has appropriate food hygiene certificate when necessary.

If users bring their own cleaning and drying cloths they should ensure they are laundered before and after use



 External areas

Users could slip or trip because of rough or slippery surfaces (oil spills or ice) or be in danger from moving traffic

The areas within the APMH curtilage to each side and the front of the Hall are not usually available for traffic except for loading and unloading and VIP visitors to events.  

These areas are inspected regularly by staff and maintained in good order.

Salt is available to remove icy patches during the winter months.

Handrails have been installed at steps to front entrance (where an access ramp is impracticable).

Disabled level access is available at the side entrance.


Users should only bring vehicles into the curtilage by agreement with the caretaker.

Users should ensure that all exits are clear externally with no items left in access routes.




The stage is sloping for better visibility and is a hazard for any wheeled items; flats are freestanding and weighted at the foot which can be a trip hazard; access steps are steep

 Improved lighting has been installed (including emergency lighting) in back stage areas, and is tested monthly.

Weights on flats are painted white for visibility.

Access to the stage is limited to responsible users (see terms and conditions of hire).

Grab rails and new carpeting have been installed on steps.

Stage and other edges are clearly marked.


Stage is only to be used by suitably qualified persons.

Children may not be allowed on the stage unless supervised.

Wheelchairs and wheeled equipment must be braked or restrained at all times when in use on stage.

Return to Charges and Conditions page

Health and Safety Assessment

Some browsers might print better in Landscape

Due to the current Covid 19 situation a supplementary Risk Assessment document has been produced which is available to view on the COVID page of the website

The Current Government guidance must be followed correctly by all hall users, staff and Trustees.

The Current Government guidance must be followed correctly by all hall users, staff and Trustees.

Appendix 1.


The main electricity fuse boxes are in the front gents


On the right inside the door.

In the kitchen there is a Gas cut off button by the fire exit and instructions regarding the ventilation system by the entrance.

It is not possible to use the gas without turning on the ventilation. Please read the information on the wall in the kitchen and follow the guidelines carefully. If in doubt do not use the gas and consult the caretaker.